Discover Downtown

RFP: Event Photography Services

January 13, 2025
Issued By Downtown Excelsior Partnership, Inc.
Downtown Excelsior Partnership, Inc. Representative
Lyndsey M. Baxter
Executive Director
exec@visitesprings.com
816.719.9912

Introduction

The Downtown Excelsior Partnership, Inc. (DEP) is a 501(c)3 not for profit organization, seeking experienced photographers to capture engaging images during our series of community events for the year of 2025.  We are looking to collaborate with creative professionals who can deliver high-quality visual content that reflects the vibrant atmosphere and unique experiences of each event.

Scope of Work

  1. Chocolate Tour
    • Date: February 1, 2025
    • Location: Various Downtown Excelsior Springs businesses
  2. Sippin’ Into Springtime
    • Date: March 29, 2025
    • Location: Various Downtown Excelsior Springs businesses
  3. Mug Shots
    • Date: May 17, 2025
    • Location: Various Downtown Excelsior Springs businesses
  4. Wine Festival
    • Date: June 7, 2025
    • Location: Downtown Excelsior Springs
  5. BBQ & Fly-In on the River
    • Date: August 15-16, 2025
    • Location: Downtown Excelsior Springs
  6. Witch Way to the Wine
    • Date: October 25, 2025
    • Location: Downtown Excelsior Springs

Deliverables

The photographer will be required to provide the following deliverables for each event:

  • A minimum of 150 high resolution digital photos per event, adhering to a predefined shot list provided in advance by the Downtown Excelsior Partnership, Inc.

Submission Requirements

Applicants are requested to submit the following along with their proposal:

  • A detailed portfolio showcasing previous work in event photography.
  • Total cost estimate, including any travel expenses and additional fees.
  • Availability confirmation for the dates of the events listed.
  • At least two references from previous clients.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

  • Quality and relevance of the portfolio.
  • Experience in similar event photography and videography.
  • Competitiveness of the pricing structure.
  • Professional References and reliability.

Proposal Deadline

All proposals must be submitted by January 22, 2025, to ensure adequate time for evaluation and selection.

Submission Process

Proposals should be sent via email to exec@visitesprings.com or mailed to the following address:
P.O. Box 513, Excelsior Springs, Missouri 64024

Contact Information

For any questions regarding this RFP or the submission process, please contact Lyndsey M. Baxter, 816.719.9912, exec@visitesprings.com.

Conclusion

We look forward to receiving your proposals and hope to establish a successful partnership that captures the essence and excitement of our community events through your professional photography skills.